Last Updated: July 2025
In the legal industry, where precision and confidentiality are critical, legal data entry services play a vital role in managing large volumes of sensitive documents and case-related information. From court filings to client records, law firms and legal departments depend on these specialized services to streamline operations and maintain compliance.
According to Grand View Research, the global legal process outsourcing (LPO) market is projected to reach $117.89 billion by 2030, underscoring the increasing reliance on professional data management solutions.
In this article, we’ve compiled the Top 15 Legal Data Entry Services in the USA to help you choose a trusted partner that ensures accuracy, security, and efficiency in your legal workflows.
Table of Contents
What Are Legal Data Entry Services?
Importance of Accurate Data Entry
Benefits of Outsourcing Legal Data Entry Services
What Are Legal Data Entry Services?
Legal data entry services are the system of digitizing legal information with the help of documents and other types of information provided by the clients, including legal documents and files of all sizes and formats. The services are tailored for law firms, corporate legal departments and legal vendors that require comprehensive, organized, and accessible data for planning and daily research activities.
Legal data entry professionals handle a wide range of documents, including:
- Case files and court documents
- Legal contracts and agreements
- Deposition summaries
- Client intake forms
- Billing and timesheet records
- Legal research notes
- Evidence documentation
These services can either be done in-house or you can outsource this to legal experts such as third-party providers who have experience in handling confidential legal information with the proper level of accuracy and scrutiny. The main goal is to ensure that legal professionals have quick access to the information they need, without spending valuable time on administrative tasks.
The legal data entry is not just for good document management but to keep those firms compliant with regulations, reduce the number of clerical errors, and boost operational efficiency.
Importance of Accurate Data Entry
For the legal industry, accuracy is paramount. A mistake in a contract, court filing, or client record only needs to happen once to have massive implications; everything from delaying a case, resulting in non-compliance, or worse, legal ramifications. Precise data entry means all legal documents are recorded accurately, kept in good arrangement, and easily retrieved.
Accurate data management not only facilitates the successful internal function of the firm but boosts client confidence, strengthens case load results, and protects the professional record of a law firm. Every information contributed by your legal team is definitely something you have to consider when managing a great amount of data from lawyers every day, which is why it is important to invest in an accurate and efficient data entry to affect long-term productivity.
Benefits of Outsourcing Legal Data Entry Services
Outsourcing legal data entry services provides a number of benefits to law firms and legal departments beyond simple data conversions. By outsourcing, law firms can concentrate more on high-value, customer-oriented activities and at the same time know that their digital information is being processed in an efficient and secure manner by specialist suppliers.
Here are the key benefits:
1. Enhanced Accuracy and Attention to Detail
Experienced data entry services can input legal data and information accurately and eliminate the chances of error, which is extremely important as far as legal work is concerned.
2. Time and Cost Savings
Outsourcing avoids the cost of hiring and training personnel and frees up time for your personnel to focus on work of higher strategic content, such as case preparation and client management.
3. Scalability and Flexibility
Whether you need regular data entry services or are in need of help for a short duration, you can ramp up or go down services easily with a service provider. I mean no long-term binding commitment.
4. Improved Turnaround Time
Many niche vendors are available 24/7, so you can enjoy overnight turnaround when it matters the most, such as for your “last minute, but urgent” legal requests.
5. Access to Advanced Technology
Most legal data entry service providers employ industry software and automation solutions for accurate formatting, data validation and easy application integration within legal management systems.
6. High Level of Data Security
Trusted outsourcing providers will have robust data protection processes such as encryption, safe file transfers, NDAs, and adhere to regulations such as HIPAA and GDPR.
7. Focus on Core Legal Functions
With the time-consuming administrative busywork out of the way, your lawyers can focus more energy on litigation strategy, legal research, and being an advocate for their clients.
List of Top Legal Data Entry Services in USA
As attorneys process thousands of pages a month, speed and precision are more crucial than ever. In fact, research reveals that law firms spend as much as 40% of their time on administrative work such as data entry. To make your work easier, here’s our list of Top Legal Data Entry Services in the USA.
1. Helplama
Pricing: Custom Pricing
Helplama provides U.S.-based online and offline data entry services with commitment to security and accuracy. Customers reap up to 40% savings and 99% accuracy, and pay as little as $399 per month.
The business supports tasks that span the gamut from cloud-based and web software entry to digitizing invoices, medical records and legal documents. Its operational model involves the recruitment of specialist agents e.g. the encoders, the officers and the clerks, and aligns their skills to follow certain protocols and produce effective and scalable data processing solutions.
2. Tasks Expert
Pricing: Custom Pricing
Tasks Expert is a USA-founded outsourcing service provider company with an operational office and delivery center in Mumbai, India. A top offshore virtual assistant company, Tasks Expert provides 24/7 assistance to companies and professionals.
Their offerings include more time-consuming services such as web research and document production which in turn can help clients concentrate on a range of high value legal and business work.
3. TechSpeed Inc
Pricing: Custom Pricing
Established in 2002, TechSpeed Inc is a Women-Owned Technology Company and one of its kind with an AI-Driven Business Process Outsourcing (BPO). Leveraging advanced AI automation alongside Human-in-the-Loop acceleration support.
TechSpeed provides scalable back-office and legal data entry services to assist businesses in reducing operational complexity and growing.
4. Ask Datatech
Pricing: Custom Pricing
Ask Datatech, Ahmedabad, India is an ISO 9001:2008 certified company offering Data processing, Data conversion, Data mining, Scanning and OCR. The agency has over 16 years of experience and has completed 1,500+ projects in Europe, US, Australia and Asia.
Ask Datatech is dedicated to data services like data entry, data management, conversion, web scraping, OCR and backend support services. With a talented staff and quality-focused mission, it delivers on-time and cost-effective offshore solutions as per the requirements of each customer.
5. Vital Records Control
Pricing: Custom Pricing
Vital Records Control (VRC) is the nation’s leader in records and information management solutions that include the lifecycle of both paper and digital documents. Established in 1988 and based in Memphis, Tennessee, the company offers services in document and records storage and management, document scanning, and electronic medical record imaging.
VRC has more than 35,000 clients in over 130 locations and serves the legal, healthcare, financial and government markets with techniques that are HIPAA- and SOX-compliant.
6. SideKick Inc.
Pricing: Custom Pricing
A private Minnesota-based document management company established in 2001and recapitalized under new ownership in 2021 SideKick Inc. Exporting high-volume manual data entry with up to 99.95% accuracy and more than 500 million keystrokes a month.
The company offers services across industries, including legal, healthcare, financing, and engineering.
Having gained a solid foothold in the secure document scanning, conversion, management (including legal/litigation support) market, they provide reliable and detail oriented, quick turnarounds.
7. Ask Data Entry
Pricing: Custom Pricing
Ask Data Entry digitizes your contracts, court filings, deposition transcripts and other legal documents using semi-automated OCR and human QC. The company was established in 2011 and is based in Kolkata, India, with on-shore management offices in California and provides flexible, scalable solutions to law firms and corporate legal departments.
Ask Data Entry is a top choice of customers for meticulous and cost-effective solutions for data processing.
8. MangoBibo
Pricing: Custom Pricing
MangoBibo is a virtual assistant / receptionist service for US based legal, and administrative purposes. Its offerings encompass 24/7 virtual receptionists, JD-certified legal VAs, remote paralegals, and secure data entry and AI‑training services.
All of the services are ultracompliant with HIPAA and SOC2. They value their flexible pricing (from $8/hr for general VAs to $69.99/month for pay‑per‑call receptionist), vetting process, free replacements, and data security.
9. Beacon Virtual Assistants
Pricing: Custom Pricing
They bridge the divide and take on the non-profitable but necessary functions such as data entry, bookkeeping, CRM, transcription, medical/dental billing, and so forth; with precision and speed. Furthermore, their License Office Division helps to control the fleet with the management of fleet transactions and keeps employees on the job instead of standing in line at a license office.
10. 247Digitize
Pricing: Custom Pricing
247Digitize is a Chicago headquarters provider of BPO Services since 2006 with offshore production facilities in India and Colombia, focused on Legal Data Entry services and Litigation support.
The company has the solutions to fit the needs of law firms as well as corporate legal departments, with services from contract lifecycle management, managed document review, bibliographic coding, unitization/LDD to data conversion.
With ISO certified processes and a 100% success track record, the company is saving clients hundreds of thousands of dollars and quicker delivery. 247Digitize provides secure, accurate and scalable support for Legal Document Management.
11. Kensium BPO
Pricing: Custom Pricing
Kensium BPO Services is located in Chicago with delivery centers in Bangalore, Chennai and Hyderabad. They offer end to end legal and back-office support services like litigation support, contract management, data entry and mortgage document review.
Kensium BPO is a global provider of business process outsourcing services based in Chicago. Established in 2006, the company offers innovative, technology-based services that increase law firm profitability and improve their overall operational efficiency.
12. Valatam
Pricing: Custom Pricing
Valatam is a U.S.-centric virtual assistant service that focuses on providing legal support that is bilingual (English/Spanish speaking) originating from Latin America. They match clients with pre‑vetted college‑educated professionals with years of experience.
The legal virtual assistants provide law firms with assistance on a variety of tasks including data entry, CRM updates, scheduling, document drafting, file management, client communication, and billing support. With service starting at around $10 an hour it provides a flexible, cost-effective solution for legal administration tasks.
13. Outsourcing Business Solutions (OBS)
Pricing: Custom Pricing
Outsourcing Business Solutions (OBS) is a complete business process outsourcing company that provides dedicated outsourced legal data entry services to U.S. based law firms, lawyers and corporate legal departments.
OBS offers top-tier legal process outsourcing (including legal document data entry and e-discovery assistance) with cutting-edge security measures, NDAs and flexible workflows.
By prioritizing accuracy, security, and reduced costs, OBS liberates clients from administrative work and risk so that firms can focus their efforts on high-value legal work more efficiently and with less effort.
14. Invisia
Pricing: Custom Pricing
Based in LasVegas, Invisia is a business process outsourcing provider that was established in 2012 providing a broad but specialized range of services spanning customer service, real estate tax processing, recruiting process outsourcing and software engineering.
Boasting experience of over 15 years, its focus is on fast, efficient and safe solutions designed to suit the client’s specific requirements, providing integrity, innovation and service value. Invisia is your trusted partner in the startup and established business space to perfect operations and maximize growth.
15. AFS Business Solutions
Pricing: Custom Pricing
AFS Business Solutions (AFSBS) is a US-based provider of BPO services such as secure legal data entry, virtual reception and call-center support. Established for more than 35 years, AFSBS provides bespoke 24/7 data entry and document management services for legal and health sectors and is unlimited in scale and data security.
Must Read: Top 20 Medical Answering Service Companies
Legal Data Entry Pricing
The cost of legal data entry services can vary widely depending on several factors, including the volume of work, complexity of documents, turnaround time, and whether the service is onshore or offshore. On average, pricing can range from $5 to $20 per hour, or between $200 to $1,000+ per month for ongoing support.
Some providers also offer project-based or per-document pricing models, which can be more cost-effective for firms with fluctuating workloads. Premium providers may charge higher rates for specialized tasks like contract abstraction or legal transcription, but typically offer added value through accuracy, security, and faster delivery.
When evaluating pricing, it’s important to balance cost with the provider’s experience, security standards, and service quality to ensure long-term value.
Conclusion
Choosing the right legal data entry partner can significantly improve your firm’s productivity, accuracy, and compliance. With reports showing that legal professionals spend nearly 29% of their time on documentation-related tasks, outsourcing can be a game-changer.
Whether you’re a solo practitioner or part of a large legal team, companies like Helplama offer reliable, scalable solutions tailored to your needs. Explore the options above to find the perfect fit and let your team focus on what matters most—delivering quality legal services.
