Last Updated: July 2025
In today’s data-driven business environment, outsourcing data entry is no longer just about cutting costs—it’s about improving accuracy, boosting productivity, and gaining back valuable time. From processing invoices to managing large-scale datasets, outsourcing partners play a crucial role in helping businesses stay organized and efficient.
Automation is estimated to reduce manual data entry work by approximately 80%.
The data entry companies in USA are known for their secure processes, skilled workforce, and use of cutting-edge technology. Whether you’re a startup, e-commerce store, law firm, or healthcare provider, partnering with the right service provider can significantly enhance your operations.
Let’s explore the top 10 data entry companies in USA that are trusted for delivering reliable, high-quality solutions.
1. Flatworld Solutions
Headquarters: Princeton, New Jersey
Why Choose Them:
Flatworld Solutions is an industry leader offering end-to-end data entry services with a reputation for accuracy and scale. With a global delivery model, they process over 2 million entries per month across various industries, including healthcare, finance, and real estate.
Key Features:
- HIPAA & ISO certified
- 24/7 support
- OCR and document scanning services
2. ARDEM Incorporated
Headquarters: Hillsborough, New Jersey
Why Choose Them:
ARDEM offers highly customized data entry solutions, with a focus on automation and cloud collaboration. They specialize in transforming paper-based forms into digital formats with guaranteed accuracy.
Key Features:
- US-based project management
- PCI-compliant processes
- Integration with client CRMs and ERPs
3. DataPlus
Headquarters: Georgia
Why Choose Them:
DataPlus has been a dependable name among data entry companies in USA since 1992. They are especially trusted by law enforcement agencies and government bodies for secure data capture.
Key Features:
- Background-checked workforce
- Criminal justice data entry specialization
- Secure FTP and VPN support
4. Rely Services
Headquarters: Schaumburg, Illinois
Why Choose Them:
With more than 20 years in the industry, Rely Services provides scalable data entry outsourcing for industries like insurance, mortgage, and retail. Their team is trained to meet tight deadlines without compromising accuracy.
Key Features:
- Real-time project tracking
- Data cleansing and validation
- Affordable pricing
5. SunTec America
Headquarters: New York
Why Choose Them:
SunTec America is a division of SunTec India, offering specialized data entry services for eCommerce, legal, and real estate sectors. Their accuracy rate of over 99% makes them a top contender.
Key Features:
- Large team for high-volume tasks
- Ecommerce product data entry
- Image tagging and metadata support
6. Outsource Data Entry Services (ODES)
Headquarters: California
Why Choose Them:
ODES is among the newer but rapidly growing data entry companies in USA. They offer highly flexible plans for startups and small businesses looking for budget-friendly options.
Key Features:
- Multilingual data support
- Scalable hourly pricing
- Fast turnaround
7. Cogneesol Inc.
Headquarters: New York
Why Choose Them:
Cogneesol’s niche lies in industry-specific data entry like legal documentation, medical claims, and accounting records. Their combination of domain knowledge and advanced automation tools sets them apart.
Key Features:
- Industry-specific data handling
- Free trial available
- Dedicated client managers
8. Invensis
Headquarters: Dallas, Texas
Why Choose Them:
Operating for over two decades, Invensis is known for delivering cost-effective data management solutions without compromising on compliance or security.
Key Features:
- ISO-certified workflows
- Seamless CRM integration
- OCR and barcode recognition services
9. Data Entry India (USA Division)
Headquarters: Pennsylvania
Why Choose Them:
While based in India, this company has a dedicated US division that caters specifically to clients needing local liaisons and communication. They’re ideal for medical transcription and financial data.
Key Features:
- HIPAA-compliant processes
- Night shift support for 24-hour turnaround
- Specialized in billing and invoicing
10. iDataEntry
Headquarters: Chicago, Illinois
Why Choose Them:
iDataEntry is a boutique firm that works closely with small businesses and entrepreneurs. Their USP is offering personalized service without long-term contracts.
Key Features:
- On-demand service model
- Manual and automated entry options
- CRM/database development support
Also Read – 10 Best Call Answering Service in Ireland
Let us now introduce you to the best customer service outsourcing company
Helplama: The Best Outsourced Customer Service Company
Helplama stands out for delivering versatile customer service outsourcing solutions designed to fit the unique needs of different businesses. They offer 24/7 multi-channel support, including live chat, email, and phone services, ensuring customers get prompt and efficient assistance at all times.
Key Features
- Multi-Channel Support: Connects with customers across multiple platforms.
- 24/7 Service: Provides continuous, around-the-clock support.
- Advanced Analytics: Delivers real-time insights into performance metrics.
- Flexible Solutions: Easily scales to accommodate business growth and seasonal fluctuations.
- Skilled Team: Experienced professionals dedicated to delivering top-notch customer interactions.
Conclusion
Outsourcing to any of these data entry companies in USA can offer more than just data processing; they can become strategic partners who improve workflow efficiency, protect your data, and allow your internal teams to focus on core tasks.
Each of the companies listed here brings something unique to the table, whether it’s industry-specific expertise, cutting-edge automation, or client-centric service.
30% of companies now use automation tools for basic data entry, they still rely on human specialists for quality control and more complex data tasks.
When choosing from the top data entry companies in USA, always look for certifications (ISO, HIPAA), turnaround times, scalability, and customer support. Don’t hesitate to start with a small pilot project to evaluate performance before fully committing.
